Warnings at Assemble Final STP Report Data
When you click '4. Assemble Final STP Report Data' STP Creator runs a number of checks and will alert you to any issues. This will be displayed in a warnings screen similar to this:
Do not ignore these - ensure you understand the message and if necessary go back and attend to the matter.
The messages come in 3 varieties:
- 'you MUST' - do not proceed to Lodge, you must fix the issue, for example in the above message the Payer ABN is zero. You cannot lodge a STP Report without a valid Payer ABN
- 'Problem' - do not proceed to Lodge as the STP will be Rejected - go back and fix the issue
- 'Warning' - you can proceed with caution, and only if you understand the warning, otherwise go back an fix
Problems - all listed in alphabetical order
Problem - Allowance 1 Amount less than Zero
Problem - Deduction 1 Amount less than Zero
Problem - Employee CDEP less than Zero
Problem - Employee Foreign Gross less than Zero
Problem - Employee Gross Pay less than Zero
Problem - Employee Tax less than Zero
Problem - ETP 1 PAYGW Amount less than Zero
Problem - ETP 1 Tax Free Component Amount less than Zero
Problem - ETP 1 Taxable Component Amount less than Zero
Problem - Foreign Gross Amount less than Zero
Problem - Foreign Tax Paid Amount less than Zero
Problem - Foreign Tax PAYGW Amount less than Zero
Problem - JPDA Foreign Tax Amount less than Zero
Problem - JPDA Gross Amount less than Zero
Problem - JPDA PAYGW Amount less than Zero
Problem - Labour Hire Gross Amount less than Zero
Problem - Labour Hire PAYGW Amount less than Zero
Problem - Lump Sum A Amount exists but 'No code'
Problem - Lump Sum A Amount less than Zero
Problem - Lump Sum A 'code' but no Amount
Problem - Lump Sum B Amount less than Zero
Problem - Lump Sum D Amount less than Zero
Problem - Lump Sum E Amount less than Zero
Problem - OTE Amount less than Zero
Problem - Other allowance 1 'No description'
Problem - Other Specified Gross Amount less than Zero
Problem - Other Specified PAYGW Amount less than Zero
Problem - Other Specified PAYGW Amount less than Zero
Problem - RESC Amount less than Zero
Problem - RFBT Exempt Amount less than Zero
Problem - RFBT Taxable Amount less than Zero
Problem - Super Guarantee Amount less than Zero
Problem - Voluntary Agreement amounts however no ABN
Problem - Voluntary Agreement Gross Amount less than Zero
Problem - Voluntary Agreement Gross Amount less than Zero
Problem - Voluntary Agreement PAYGW Amount less than Zero
Problem - W1 Amount less than Zero
Problem - W2 Amount less than Zero
Problem - Working Holiday Maker Gross Amount less than Zero
Problem - Working Holiday Maker PAYGW Amount less than Zero
Warnings - all listed in alphabetical order
Warning - ABN is 00 000 000 000
Warning - Check Super Guarantee Amount is correct
Warning - Check PAYG Withheld is correct
Warning - FEI Gross but no FEI PAYG, however there is an employee PAYG amount
Warning - FEI PAYG exceeds FEI Gross
Warning - had FEI OS Tax on Payee Details screen, however FEI Gross is nil
Warning - has value for xxxxxxx however this STP Field is not Selected
Warning - JPDA Gross but no JPDA PAYG, however there is an employee PAYG amount
Warning - JPDA PAYG exceeds JPDA Gross
Warning - Labour Hire amounts however no ABN
Warning - Labour Hire Gross but no Labour Hire PAYG, however there is an employee PAYG amount
Warning - Labour Hire PAYG exceeds Labour Hire Gross
Warning - Other Specified PAYG exceeds Other Specified Gross
Warning - PAYG exceeds Gross + CDEP + Lump A
Warning - Termination Date not in this Pay Period, should this employee be excluded from STP?
Warning - Vol Agreement PAYG exceeds Vol Agreement Gross
Warning - Voluntary Agreement Gross but no VA PAYG, however there is an employee PAYG amount
Warning - WHM Gross but no WHM PAYG, however there is an employee PAYG amount
Warning - WHM PAYG exceeds WHM Gross
Example:
Problem - Allowance 1 Amount less than Zero
This message indicates a serious problem, either with mapping settings (miss-use of Offsets) or with underlying data. The message will start with the Payee Name, xxxxxxxxxx could be any amount, such as Employee Gross Pay or Working Holiday Maker Gross amount etc. You cannot lodge a STP Report with negative amounts.
Solution:
You will need to investigate and fix.
Example:
Problem - Payer ABN is set to 00 000 000 000 - you MUST Update Payer ABN on Permanent Data Set screen before you send this data.
Solution:
Open Payer and update the ABN and ABN Code
Example:
Problem - The W2 amount is greater than the W1 amount - this should be fixed before you Send this data.
Solution:
Check your Payroll Category Mapping - some thing has been mapped incorrectly.
Example:
Warning - The W1 amount is Zero for this Pay Period - have you selected the correct Payment Date at step '3. Assemble Activity Statement Data (Period)'?
Solution:
Open Dates and ensure you set the Payment Date to exactly the same Payment Date used in MYOB for this Pay Period.
Example:
Warning - TFN is 000 000 000
Solution:
Open Payee Table and click 'Update from Company file' and then 'Check All STP Payees' - ensure all Payees have a valid TFN - if you employee has not provided one, then use 000 000 000 until this is resolved.
Example:
Sue Smith - ABN is 00 000 000 000
Solution:
Open Payee Table and Edit the Payee - enter a valid ABN - if your payee has not provided one, then use 00 000 000 000 until this is resolved.
Example:
Sue Smith has value for Car allowance however this STP Field is not Selected
Solution:
Open STP Fields and tick the relevant STP Field, in this case 'Car allowance'
Example:
Sue Smith - Warning - PAYG exceeds Gross + CDEP + Lump A
Solution:
Check your Payroll Category Mapping - some thing has been mapped incorrectly.
Example:
Sue Smith - Warning - Check PAYG Withheld is correct - this means the Employee gross pay for Sue Smith > $20800 and yet Employee tax is < $100
Solution:
Check your Payroll Category Mapping - some thing has been mapped incorrectly. Ensure the Employee tax amount on the final screen matches your payroll records for this employee.
Example:
Sue Smith - Warning - Check Super Guarantee Amount is correct - this means the Employee gross pay for Sue Smith is > $5000 and yet Super Guarantee Amount is < $100
Solution:
Check your Payroll Category Mapping - some thing has been mapped incorrectly. Ensure the Super Guarantee amount on the final screen matches your payroll records for this employee.
Example:
Sue Smith - Warning - WHM Gross but no WHM PAYG, however there is an employee PAYG amount
Solution:
Open the Payee Details screen for this Payee and use the 'PAYG Override' to select 'Working Holiday Maker PAYG'
See example here
Use same solution for other income categories such as Labour Hire etc
Example:
Sue Smith - Warning - WHM PAYG exceeds WHM Gross
Solution:
Check Mapping for relevant Payroll Category for 'Working Holiday Maker gross'
See example here
Use same solution for other income categories such as Labour Hire etc
Example:
Sue Smith - Warning - Termination Date not in this Pay Period, should this employee be excluded from STP?";
Solution:
Ignore this message if this is your first STP Report and you are including employees terminated earlier this Payroll Year.
In subsequent STP Reports, once an employee has been terminated and finalised in a previous report, they should no longer be included for STP Reporting. Include them only if you need to report additional pay or to Finalise the Payee. See Report for a Payee who has ceased for more information.
To exclude this Payee from STP Reporting, open the Payees screen, tick the Payee and then click 'Exclude from STP'
Example:
Sue Smith - Problem ETP1
This indicates a problem with ETP1 for this Payee, either this is no ETP amount, however there is a Code and/or a Payment Date, or there is an ETP amount but not Code or Payment Date.
Solution:
Open the Payee Details screen for this Payee and check there is an ETP code and a Payment Date set. If there is more than one ETP, ensure that the same Code and Payment Date are not used twice. If these are set, check Assemble YTD to ensure there is an amount mapped to this ETP.
Example:
Sue Smith - Problem - Lump Sum A Amount exists but 'No code'
Solution:
Open the Payee Details screen for this Payee and add a Lump Sum A code
Example:
Sue Smith - Problem - Lump Sum A 'code' but no Amount
Solution:
Open the Payee Details screen for this Payee and remove Lump Sum A code
Example:
Sue Smith - Problem - Other allowance 1 'No description'
Solution:
Open the STP Fields screen and edit the Other allowance to add a Description
Example:
Sue Smith - Problem - Voluntary Agreement amounts however no ABN
Solution:
Open the Payee Details screen for this Payee and update with a ABN